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Posted April 28, 2023.

Registrar Wanted

LC State invites applications for the position of Registrar.

Salary and rank based on experience and qualifications: $75,000 - $80,000

Degree Required:

• Master's degree from a regionally accredited college or university

Required Qualifications:

• 5-10 years of progressive experience in higher education enrollment services including experience related to the registrar and records functions
• Experience with an Enterprise Resource Planning (ERP) system used to collect, store, manage, and interpret data from student records activities
• Proficiency with organizing and reporting data using spreadsheets, databases, and specialized reporting software (Power BI preferred)
• Knowledge of FERPA, transcript review/evaluation, and records management including degree auditing
• Knowledge of awarding credit for prior learning
• Knowledge of transcription of military credits
• Oversee the annual updating of the college catalog, semesterly class, and time schedule
• Update the Department of Defense MOA on an annual basis
• Managerial/supervisory experience

Preferred Qualifications:

• Experience with Ellucian Colleague and Power BI
• Experience working as an assistant registrar or registrar
• Data analysis
• Experience managing complex student records systems
• Experience with one-stop enrollment services operations


Laws and Regulations

• Develop and maintain policies and procedures for reviewing, updating, and complying with all appropriate records and data laws;
• Serve as the initial point of contact for FERPA requests and grievances;
• Respond to requests for enrollment verification and other matters related to enrollment records requests; and
• Review appropriate Higher Education Act reauthorizations, develop and implement policies and procedures to help keep the college community compliant and updated.

Enrollment Processes

• Devise systems supporting students to matriculate and graduate from the college;
• Manage systems and processes to facilitate the transfer of college credit to and from the college;
• Prepare enrollment-related data and reports, including end-of-semester student performance, and others as requested;
• Represent the college as requested on matters related to student data, registration, and records to all external and internal constituencies;
• Participate in enrollment management initiatives and programs;
• Provide direct service to students, faculty, and staff including disseminating information over the telephone, web, email, and in person.

Records & Policies

• Recommend academic and enrollment policies and enforce same as directed;
• Review and update academic records and all publications containing those records;
• Oversee the curriculum management process and publish an annual general catalog; and
• Develop policies and procedures to facilitate student enrollment and faculty/staff records work (e.g., grading).


• Provide general direction and guidance to all staff in the Registrar & Records Office;
• Conduct annual performance reviews for all staff;
• Engage in annual strategic planning to establish unit objectives, assess unit objectives, and develop educational programming to meet those objectives;
• Develop and maintain documentation of office procedures and processes;
• Maintain and update annual production calendar for Registrar & Records Office;
• Make recommendations on personnel matters including staff hires, staff disciplinary measures, and terminations;
• Recommend and request resources needed to execute unit objectives.
• Prepare and administer all budgets related to the Registrar & Records Office;
• Prepare documents for the college's annual strategic planning and assessment activities;
• Participate in the college's accreditation activities as needed; and
• Other duties as assigned.

Application Procedure: Please upload all of the following documents, or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts Due at the Time of Interview (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on or before May 31, 2023, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.

To Apply, visit:

This Job Offer has expired.

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Apr 28, 2023. Lewis Clark State College Jobs from Spokesman-Jobs

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Lewis Clark State College

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